When do you use ms access

You can sort, filter and format the data quickly and easily. Spreadsheets are ideal for creating one time analysis, they become problematic as the data grows and evolves over time. Spreadsheets are not ideal for handling hundreds of records when creating an important file for a client, a contact or an executive. Unsure of your Excel or Access Skills? Microsoft Access is an information management tool, or relational database , that helps you store information for reference, reporting and analysis.

Access can also overcome the limitations found when trying to manage large amounts of information in Excel or other spreadsheet applications. One of the reasons why Microsoft Access is consistently the database of choice is that it is a less expensive alternative to larger database systems, such as Oracle or SQL Server , which require a tremendous amount of set up and maintenance costs. Since Access is a Microsoft Office product, it has been designed to integrate well with other products in the Microsoft Office Suite, Access is such a widely used database system that other software manufacturers are more likely to provide the ability to interface directly to Access than any other desktop database system.

Software developers and data architects have used Access to easily develop application software. While some object-oriented techniques are supported, it falls short of being a fully object-oriented development tool. All MS Access Templates. Order Online Bundle Discounts.

What is Microsoft Access Used For? You can also learn how to get started with Access, and which version will suit you best. Bookmark this page Send to a Friend. How do I access Microsoft Access? What if I don't have time to learn Access Database design? Introduction to reports in Access.

Protect your data with backup and restore processes. Get started. Basic tasks for an Access desktop database. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. You can then use the fields to input data into the blank record in the table.

This is a much easier way to add new information than through the table view. Save the form when finished. Part 6. Select your table or query. Reports allow you to quickly display summaries of your data. They are often used for income and shipping reports, and can be tailored to just about any use. Reports draw data from either tables or queries that you have created. Click the Create tab.

Select the type of report you want to create. There are a few different ways you can go about creating a report. Access can create your report for you automatically, or you can create a custom one. Report — This will create an auto-report with all of the data from your source. Nothing will be grouped, but for small databases this is probably sufficient for showing what you need. Blank Report — This will create an empty report that you can fill with your data as you see fit.

You will be able to choose from any available field to create a custom report. Report Wizard — The report wizard will guide you through the report creation process, allowing to to choose and group your data, and then format it accordingly. Set a source for a blank report. First, click the Arrange tab and then select Property Sheet.

Click the down arrow next to the Record Source field. A list of your available tables and queries will appear. Select one and it will be assigned to the report. Add fields to your report. Once you have a source, you can start adding fields from it to your report. Click the Format tab, and then click Add Existing Fields. The Field List will appear in the right frame. Click and drag the fields you want to add into the Design frame.

The record will appear in the report. As you add additional fields, they will be lined up automatically with existing fields.

You can resize fields by clicking on the edges and dragging the mouse. Delete fields from the report by clicking on the heading and pressing the Delete key. Add groups to your report. Groups allow you to quickly parse information in a report, as they allow you to organize related information. For example, you may want to group sales by region or by salesperson.

Groups allow you to do this. Right-click on any part of the field you want to add to a group. Select Group On from the menu. A header will be created for the group.

You can adjust the header to whatever you want to label the group. Save and share your report. Once your report is finalized, you can save it and then share it or print it like any document.

Use this to share company performance with investors, contact information to employees, and much more. In the File tab, you can click 'encrypt with password'.

Type in the password and encrypt it. Not Helpful 6 Helpful Go to where your form is listed in your computer window.

Right-click on the form, then choose "Open With". Choose Microsoft Access. Not Helpful 8 Helpful 9. Not Helpful 11 Helpful Can two people work in Access and have it update and save the data in real time? If the company that you work for has Office and has a data it runs the program on, then yes. Not Helpful 11 Helpful 3. Include your email address to get a message when this question is answered. Microsoft Access opens in "Backstage View," which provides menu options that allow you to open an existing database, create a new database or access commands to edit any of your databases.

Helpful 0 Not Helpful 0. Submit a Tip All tip submissions are carefully reviewed before being published. Some features in Access are not always available, depending on the type of database you created. For instance, you cannot share a desktop-only database on the Web, and some desktop features, such as query totals, will not work on a Web database. Helpful 9 Not Helpful 5. Related wikiHows How to.

How to. Co-authors: Updated: November 1, Categories: Databases. Article Summary X 1. Italiano: Usare Microsoft Access.